9 - 12 June, 2013 Lappeenranta Finland

Registration & Accommodation

We have an online registration system operated by TAVI Congress Bureau. The registration page is here.

All reservations (incl. social programme and accommodation) should be made on the same registration form, also the program that is included in the delegate fee. If you have any questions concerning the registration form or procedure, please contact TAVI Congress Bureau at This email address is being protected from spambots. You need JavaScript enabled to view it. or Tel. +358 3 233 0430.

REGISTRATION FEES

(no VAT will be added)

Early fee until February 28

Late fee from March 1

Delegate

660 EUR

730 EUR

Student

450 EUR

450 EUR

Accompanying persons

60 EUR

60 EUR

The Delegate fee includes participation to the conference, coffees and lunches during the Conference, Conference Proceedings, Welcome reception, Congress Dinner and registration and information desk service on site.

The Accompanying person fee includes Welcome reception, Congress Dinner and registration and information desk service on site.

Please note that the costs for travel, accommodation and insurances are not included in the fees.

 

Payment and confirmation

All payments (registration fee and social programme) should be made in advance in euros (EUR) in connection with the registration. When registering online, you will receive instant confirmation of successful registration to your email.

Payment options:

By credit card: Visa, Visa Electron, MasterCard and Eurocard are accepted.

By bank transfer to the conference account.

Bank: Pohjola Bank Plc

Address: P.O.Box 308, 00013 Pohjola

SWIFT/BIC code: OKOYFIHH

Account number: FI40 5730 0820 5623 00

Account owner: Escape 2013 -Conference

Reference: Participant's personal reference number

Please use the participant’s reference number when making the bank transfer. The reference number will be shown on the automatic reply that you will receive after submitting the registration form online. Payment by bank transfer is to be settled within two weeks of registration. After May 24, registration is only possible by credit card payment, which will be dealt with automatically.

Note!

  • all payments should be made free of banking charges
  • bank drafts as well as personal, traveller’s or company cheques cannot be accepted
  • an invoice will be sent by request only, in which case a supplement of  10 € will be added.
  • kindly mark the details (exact invoicing address and reference) for your invoice request in the ‘Other Special Information’ field on the online registration form. Please note, that if a new invoice needs to be issued due to incorrect or insufficient invoicing details given in the registration, the invoicing charge will be charged for each invoice separately.


Confirmation of participation

TAVI Congress Bureau will confirm the participation upon receiving the registration and payments. No participation confirmation letters will be sent before all the payments (including eventual social program) have been received.

Cancellation and refund policy

Kindly note that all cancellations and/or changes to registration and social programme must be made in writing to TAVI Congress Bureau by e-mail: This email address is being protected from spambots. You need JavaScript enabled to view it. or by fax: +358 3 233 0444.

If a cancellation for the registration, social programme with extra fee and/or hotel reservation is received by 8 April 2013, the registration fee will be refunded with the exception of a handling fee of EUR 50, and the hotel deposit and the social programme fees will be refunded minus a EUR 20 handling fee. No refunds can be made for cancellations received after 8 April 2013. Please note, that no show does not constitute cancellation.

In a case of no-show, there will be no refund of the registration fee. There is no extra fee if a registration is transferred to a colleague from the same organization.

 

 

Accommodation

Quotas of rooms in different rate categories have been booked at attractive rates in Scandic Patria Hotel, Sokos Hotel Lappee, Hotel Cumulus Lappeenranta and Summer Hotel Karelia-park.

Hotel reservations are to be made via the online registration form (operated by TAVI Congress Bureau) in order to benefit from the special rates.

All prices are per room per night, including breakfast and VAT.

 

Hotel deposit

To guarantee your hotel reservation, a deposit of one night’s room rate is required in advance together with the registration fee. The deposit will be forwarded to the hotel and will be deducted from your final hotel bill when you check out.

If you have to cancel your reservation, see the cancellation and refund policy. Any cancellations or changes to reservations must be made in writing to TAVI Congress Bureau by e-mail This email address is being protected from spambots. You need JavaScript enabled to view it. or fax +358 3 233 0444.

 

HOTELS

Please note that early booking is recommended since the rooms are subject to availability.

Scandic Patria Hotel

Address: Kauppakatu 21

Newly renovated Scandic Patria is located in the city centre of Lappeenranta, close to harbour and fortresses. The city with its shops is close by, but also nature, jogging tracks and lake Saimaa are within easy reach. The hotel also offers you the services of a restaurant, gym and sauna.

Prices for conference delegates are:

Single room                               EUR 103 /night

Double room                             EUR 123 /night

Double room with an extra

bed for a child under 13 years    EUR 123 /night

Double room with an extra

bed for an adult                         EUR 143 /night

 

Sokos Hotel Lappee

Address: Brahenkatu 1

Sokos Hotel Lappee is situated in the heart of Lappeenranta, near shopping possibilities, restaurants and get-together places. It is also only a walk away from the harbour. The hotel also boasts a restaurant and a Bar. In addition there are 5 saunas, a 14-meter pool and a little gym in the sauna department.

Prices for conference delegates are:

Single room                               EUR 107 /night

Double room                             EUR 127 /night

 

Hotel Cumulus Lappeenranta

Address: Valtakatu 31

The Hotel Cumulus Lappeenranta is situated in the city centre close to local attractions. The hotel services include a restaurant and a pub, and there is also a sauna and swimming pool available for the guests.

Prices for conference delegates are:

Single room                               EUR 123 /night

Double room                             EUR 143 /night

 

Summer Hotel Karelia-park

Korpraalinkuja 1

Summer Hotel Karelia-Park provides low-cost accommodation almost in the centre of the city. Karelia-Park is located in a recreational and park area, just a couple of kilometres from the centre of Lappeenranta and from the Fortress. The hotel facilities include a terasse restaurant, self-service laundry and sauna.

Prices for conference delegates are:

Single room                               EUR 55 /night

Double room                             EUR 69 /night